You can share files in both individual and group chats. In the chat, click on “Files”
Then click on “Share” and “Upload from my computer” to share a new file.
While it is uploading, you’ll see a status indicator.
And once the upload completes, you will get a desktop notification.
Voila – a shared file.
Where is that file? It’s been uploaded to your OneDrive for Business. Open the OneDrive web app and you’ll see a folder titled “Microsoft Teams Chat Files”.
In there, you’ll see all of the files you’ve shared in Teams. Click on “Shared”
And you can see with whom the file was shared.
If you shared a file in a group chat, everyone in the chat will be added to the file permission. If you shared a file in an individual chat, just that individual will be added.
If you want to share the same file with a second person, there’s no need to upload it again … doing so would remove the original permissions. When you see a warning that the file already exists, cancel.
Instead of uploading the file from your computer, select “OneDrive”
from the “Share” menu.
Navigate into the “Microsoft Teams Chat Files” folder.
And select the file you wanted to share.
The new person with whom you want to share the file is added to the share list, and both individuals will see the file in the “Files” section of your Teams chat.
Be careful — deleting the file from your OneDrive space does not remove it from the Teams files list. The chat participants will get an error when they attempt to view the file.
We managed to use the stock Teams webhook app in Splunk — just needed to modify the search being used. Adding “|table” and specific fields to be included in the table avoids having to filter the list data within the Python code
There still is a tweak to the code that I prefer — Python lists aren’t in any particular order. I’d like to be able to look the same place in the Teams post to see a particular field. Adding a sort when the facts array is put into the post body ensures the fields are in the same order each time.
Using either the default webhook action or the Teams-specific webhook, Splunk searches can post data into Microsoft Teams. First, you need to get a webhook URL for your Teams channel. On the hamburger menu next to the channel, select “Connectors”. Select Webhook, provide a name for the webhook, and copy the webhook URL.
If you intend to use the generic webhook app, there is no need to install the Teams-specific one. The Teams-specific app gives you prettier output & a “view in splunk” button. Download the app tgz. To install the app, go into “Manage Apps” and select “Install app from file”.
Click ‘Browse…’ and find the tgz you downloaded. Click ‘Upload’ to install the app to Splunk.
Now create a search for which you want to post data into your Teams channel. Click “Save As” and select “Alert”
Provide a title for the alert — you can use real-time or scheduled alerts. Once you’ve got the alert sorted, select “Add Actions” and select the Teams webhook action (or the generic webhook action if you intend to use that one). Paste in the URL from your Teams channel webhook and click “Save”.
You”ll see a confirmation that the alert has been saved. Close this.
Now you would think you’d be ready to use it … but wait. Neither one works out of the box. In the Splunk log, you see error 400 “Bad data” reported.
For the default webhook app, edit the Python script (/opt/splunk/etc/apps/alert_webhook/bin/webhook.py in my case). Find the section where the JSON body is built. Teams requires a summary or title within the POST data. I just added a static summary, but you could do something fancier.
body = OrderedDict( sid=settings.get('sid'), summary='LJRWebhook', search_name=settings.get('search_name'), app=settings.get('app'), owner=settings.get('owner'), results_link=settings.get('results_link'), result=settings.get('result')
For the Teams-specific webhook, edit the Python script (/opt/splunk/etc/apps/alert_msteams/bin/teams.py in my case) and find the section where the facts list is populated. There’s too much data being sent through. There’s probably a way to filter it out in Splunk, but I don’t know how 🙂
The right way to do it is select the most important items from settings.get(‘result’).items that you want to be displayed within Teams and populate facts with those elements. I used a new list, strWantedKeys, to determine which keys should be added to the facts list. The quick/ugly way is to just take the first n items from the result items (settings.get(‘results’).items()[:7] gets seven … 8 produced a ‘bad payload received by generic incoming webhook’ error from Teams.
try: settings = json.loads(sys.stdin.read()) print >> sys.stderr, "DEBUG Settings: %s" % settings url = settings['configuration'].get('url') facts = [] strWantedKeys = ['sourcetype', '_raw', 'host', 'source'] for key,value in settings.get('result').items(): if key in strWantedKeys: facts.append({"name":key, "value":value}) body = OrderedDict(
Once you have started a Microsoft Teams meeting, click the not-quite-a-hamburger menu in the meeting control and select “Start recording.
You will see a confirmation that your meeting is recording – and, as the message mentions, make sure everyone knows they are being recorded.
If you are attending the meeting using a web browser, the browser tab will have a little red circle indicating that recording is active.
If you no longer wish to record the meeting, click the not-quite-a-hamburger-menu button again and select “Stop recording.
Now where is that recording?? Open the meeting chat
And you’ll see a post indicating that the recording is saving. Once the recording has been saved, a link to the recording will appear in the conversation. You can get a link to share with others.
If you would like a transcription to be created for your meeting, select “Open in Microsoft Stream”. This will open the recording in a web browser. Under the meeting information, click the not-quite-a-hamburger menu and select “Edit”
On the edit page, select the video language. Ensure “Captions” is checked.
Scroll up to the top of the page and click “Apply”.
Wait for it – the transcription process can take a loooong time. Once the transcription is done, you can click the gear icon in the video information and select “Show transcript” (if the transcript isn’t done yet, this option is still available. But the transcript pane will just tell you to come back later)
Read through the transcript – an AI engine is used to perform the natural language processing, and the transcription accuracy *should* improve as you use the service. Click on “Edit”, make any corrections
Click “Done” to save your changes.
When your video is played, there is now a button to display closed captioning.
And the transcript will be displayed as the video progresses.
When you view the transcript, you can copy the entire thing & paste the transcript into OneNote or the meeting chat to have computer-generated meeting notes. I usually edit the transcript to remove the timestamps (and remove any tangential discussions).
While cognitive research says we focus best if we’re not switching topics every few minutes,sometimes I find myself needing to switch to a new channel in the middle of a thought. Desktop notifications, important content flags … but Teams will save what you’ve already typed even if you leave the channel or chat session.
I’ve switched over to the channel with that important activity – I can even send a new message here.
And when I return to my original channel, everything I’ve typed is still in there. Teams even saves the un-sent post if you close the client (I still copy my post to notepad just in case if I’m doing anything more than re-launching the browser to apply updates, but I haven’t needed the saved post content yet)
You can! From the Teams side-bar, select Meetings.
At the bottom of your screen, along the left-hand side click “Schedule a meeting”.
Add the usual stuff – a title, time, agenda. Click under “Invite people” and type in some names to add people to the invitation. They don’t all have to work here – you can type in SMTP addresses as well.
Once you’ve added your attendees, click on “Scheduling assistant” to view attendee availability.
You will see each person’s published availability to the left of their name, and text under their name will indicate if they are free during the selected time interval.
Select a time and click “Schedule”.
A meeting summary is displayed. You can edit the meeting if needed or click close.
As attendees accept your invitation, you will see their acceptance within your meeting.
To attend the meeting, click the “Join” button.
If you’ve invited individuals who work outside of Windstream,
they can still use the “Join Microsoft Teams Meeting” link to join the meeting.
They’ll be joining anonymously, and someone will have to let them join the meeting
… but they’ll get there too.
As you use Teams to chat with colleagues, you may find your “recent”chats include several entries with almost the same list of people. And now you’re clicking between groups with someone’s name to find the right group chat. Don’t! You can rename group chats to make it easier to find a specific conversation.
Within the group chat, click on the little pencil next to the participant names.
You will have an edit dialogue where you can add a group name – this is displayed to the other participants so select the name accordingly 😊 Click ‘Save’.
The conversation is now listed with the name you’ve supplied. Should you want to remove the name, simply click the pencil again and delete the name. Save a blank name, and the conversation will be titled with the participants again.
The *one* disadvantage of using Teams in a web browser was not getting notifications for new activity, but the Teams web site now supports desktop notifications. Next time you log into Teams in a web browser, you’ll be asked if you want to turn on desktop notifications – click “Turn on”.
You may see an additional browser prompt asking you to confirm you wish to grant the Teams website the right to show notifications –click Allow.
If you have Windows 10 notifications enabled, you will now get notifications in the lower right-hand corner of your screen and the Windows notification panel.
You will get notifications even if you’ve disabled desktop notifications.When you are on the Teams tab, you’ll see notifications in the lower right-hand corner of the browser.
And when you are not on the Teams tab, you’ll see a number indicating the number of new notifications that have been sent.
I frequently collaborate on documents with a small group of people – not that I don’t want everyone’s input, but starting a discussion with thirty people and a blank sheet of paper can become a cat-herding endeavor. I start drafting a document with a small group of people and then present the mostly finished information to a larger team for final review. I do not want to keep track of different versions of the document spread across multiple Teams! Fortunately, you can move documents between Teams.
Find the document that you want to move. Click the not-quite-a-hamburger menu to the right of the document listing. Then select either “Move” or “Copy”.
A “Copy/Move To” dialogue will open, allowing you to select where you want to document to appear. You can navigate the folder structure within the channel’s file space or click this arrow to move outside of the channel’s file space.
Clicking the arrow once will bring show the channels within the team. Clicking it a second time will display all your Teams. Click on the team into which you want to move the document.
Select the channel in the new team where the document will appear.
If there is a folder structure within that channel’s file
space, select the folder path you want. When you’re in the right place, click “Copy”
or “Move”.
They are! But to make them reallyuseful, add them as tabs to one of your channels. Pick the channel where you want the OneNote and/or Planner tabs to appear. In that Channel, click the “Add a tab” button.
OneNote is straight-forward – select OneNote
And
then select the notebook with your new team’s name. Click “Save” and
the notebook will be available as a tab on the channel.
Planner is a little trickier – the automatically created Planner board does not show up until it is used (you’ll
be asked to create a new Planner board if you try adding a Planner
board before the automatically created one has been used). But how do you use the one that’s already there instead of making a new one? Open Planner from https://portal.office.com and select “All plans”. Find the Planner board with your new team name. Click on it to open it.
And then close it 🙂 Now you can add the Planner board to your Teams space. Click on the “Add a tab” button within your channel.
Select “Planner”
Click
the radio button before “Use an existing plan”, then click the inverted
caret, and the automatically created Planner board is a valid
selection.
Click “Save” and the Planner board will be available as a tab in your channel.
